Job Title: Office Staff

Job Summary:

We are looking for individuals with exceptional multitasking and organizational abilities who are capable of prioritizing assignments effectively and completing them on time. A positive attitude, strong work ethic, and a focus on customer service are essential qualities for this position.

Key Responsibilities:

🔹 Assist the Supervisor and Key Accounts Executive
🔹 Prepare Letter Offers and Request for Quotation (RFQ) forms
🔹 Assist in the preparation of bidding documents (ITB)
🔹 Assist in preparing accreditation requirements
🔹 Prepare Sales Orders, Sales Invoices, and Delivery Receipts
🔹 Update and maintain trackers (RFQ summary, Bidding tracker, Sales Order tracker, etc.)
🔹 Monitor and follow up submitted quotations and results
🔹 Follow up collections of unpaid transactions
🔹 Assist in vaccine preparation for dispatch to customer units
🔹 Prepare correspondence (letters, authorizations, etc.)
🔹 Handle communications via phone, fax, and email
🔹 Encode data and monitor PHILGEPS opportunities

Qualifications:

✅ College-level or Senior High School Graduate

✅ Computer literate; proficient in Microsoft Suite

✅ Confidence in using office machinery (printers, photocopiers, etc.)

✅ Fast and proficient typist

✅ Strong verbal and written communication skills; excellent customer service skills

Job Title: On-Site Vaccination Coordinator

Position Summary:

We are seeking a proactive and detail-oriented Vaccination Coordinator to lead the planning and execution of vaccination events across various locations. This role will primarily focus on the logistical coordination, scheduling, and on-site support of vaccination drives, ensuring smooth operations and excellent service delivery. When not assigned to an event, the coordinator will provide general administrative support to the team.

Key Responsibilities:

Vaccination Event Coordination:

• Plan and coordinate on-site vaccination events.
• Source and coordinate with the medical team regarding the on-site vaccination schedule.
• Act as the on-site point of contact during vaccinations, ensuring operations run smoothly.
• Communicate event details and schedules to internal stakeholders.
• Prepare and distribute vaccination documentation, such as timestamps, on-site vaccination materials, on-site vaccination checklists, vaccination reports, and survey forms.
• Prepare and check on-site vaccination materials.
• Collect feedback and suggest improvements to the vaccination program.

Administrative Support:

Support regulatory and logistics departments as needed during off-event periods.

Maintain accurate records and documentation for vaccination programs.

Assist with inventory tracking of vaccines, vaccination supplies, and materials.

Assist the Product Specialist in sourcing medicines and medical supplies.

Prepare Purchase Orders and Purchase Requests.

Assist in receiving items to be delivered to the office.

Perform general administrative tasks such as data entry, filing, and email correspondence.