Job Title: Office Staff

Job Summary:

We are seeking a detail-oriented and organized Office Staff member to join our team. The ideal candidate will be responsible for preparing cheques and vouchers, recording sales, purchases, and expenses, performing bookkeeping tasks, and assisting with other accounting-related duties. This role requires accuracy, efficiency, and a strong understanding of basic accounting principles.

Key Responsibilities:

Prepare and process cheques, vouchers, and other payment transactions.

Record and update sales, purchases, and expenses in the accounting system.

Maintain accurate and up-to-date bookkeeping records.

Assist in reconciling accounts, bank statements, and financial transactions.

Organize and maintain financial documents and records for auditing purposes.

Support in the preparation of financial reports and statements.

Ensure compliance with company policies and accounting regulations.

Perform other accounting-related tasks as assigned.

Qualifications:

Bachelor’s degree in Business or any related field.

Proven experience in accounting or bookkeeping is an advantage.

Proficiency in accounting software and Microsoft Excel.

Strong attention to detail and accuracy.

Excellent organizational and time-management skills.

Ability to work independently and as part of a team.

Job Title: On-Site Vaccination Coordinator

Position Summary:

We are seeking a proactive and detail-oriented Vaccination Coordinator to lead the planning and execution of vaccination events across various locations. This role will primarily focus on the logistical coordination, scheduling, and on-site support of vaccination drives, ensuring smooth operations and excellent service delivery. When not assigned to an event, the coordinator will provide general administrative support to the team.

Key Responsibilities:

Vaccination Event Coordination:

Plan and coordinate vaccination events

Coordinate with the medical team regarding the vaccination schedule

Act as the on-site point of contact during vaccinations, ensuring operations run smoothly.

Communicate event details and schedules to all relevant stakeholders.

Prepare and distribute vaccination documentation (e.g., timestamp, vaccination report)

Collect feedback and suggest improvements to the vaccination program

Administrative Support:

Maintain accurate records and documentation for vaccination programs.

Assist with inventory tracking of vaccination supplies and materials.

Perform general administrative tasks such as data entry, filing, and email correspondence.

Support other departments or teams as needed during off-event periods.

Qualifications:

Bachelor’s degree in business administration or related field preferred

Strong organizational and time-management skills.

Excellent interpersonal and communication abilities.

Ability to work independently in a fast-paced environment.

Flexibility to travel to different event sites and adjust to changing schedules.

Proficient in Microsoft Office Suite and basic project management tools.

Working Conditions:

This position involves a combination of office-based administrative work and field-based event coordination.

May require weekend work depending on vaccination schedules.

May be assigned outside Metro Manila (transportation included)

Job Description:

1. In charge of monitoring of vaccines, cold chain storage, and ensuring proper handling of the products

2. In charge of the inventory and maintaining of stocks such as vaccines, on site vaccination materials, medicines, ice gels and styro boxes

3. Monitors the availability of stocks, prices, brands, and expiry of the vaccines and medicines from principals/ suppliers to be purchased

4. Coordinates with the supplier to request CPR, CGMP, and LRC of the product

5. Prepares Purchase Request and Purchase Order for vaccines, medicines, on-site vaccination materials, and other supplies

6. Coordinates with the suppliers to confirm the Purchase Order and delivery schedule of the items ordered.

7. In charge of the preparation of the vaccines and medicines to be dispatched to different customers

8. Check and receive the delivery of the vaccines, medicines, and other items if it matches to PO.

9. Handles on-site vaccination activities schedules and assigns the required medical team needed for the on-site vaccination

10. Maintains and updates the database of the product to its costs per supplier

11. In charge of the processing of the FDA License to Operate and other FDA-related documents

Qualifications:

– Graduate of Bachelor of Science in Pharmacy

– PRC Licensed Pharmacist

– 1-2 years of experience

– Proficient with Microsoft Office

– Preferably with work experience in FDA-related matters

– Has the ability to work independently and effectively with minimal supervision

– Must be organized, a fast learner, and keen on details

– Strong interpersonal and time management skills