Job Title: Office Staff

Job Summary:

We are looking for individuals with exceptional multitasking and organizational abilities who are capable of prioritizing assignments effectively and completing them on time. A positive attitude, strong work ethic, and a focus on customer service are essential qualities for this position.

Key Responsibilities:

🔹 Assist the Supervisor and Key Accounts Executive
🔹 Prepare Letter Offers and Request for Quotation (RFQ) forms
🔹 Assist in the preparation of bidding documents (ITB)
🔹 Assist in preparing accreditation requirements
🔹 Prepare Sales Orders, Sales Invoices, and Delivery Receipts
🔹 Update and maintain trackers (RFQ summary, Bidding tracker, Sales Order tracker, etc.)
🔹 Monitor and follow up submitted quotations and results
🔹 Follow up collections of unpaid transactions
🔹 Assist in vaccine preparation for dispatch to customer units
🔹 Prepare correspondence (letters, authorizations, etc.)
🔹 Handle communications via phone, fax, and email
🔹 Encode data and monitor PHILGEPS opportunities

Qualifications:

✅ College-level or Senior High School Graduate

✅ Computer literate; proficient in Microsoft Suite

✅ Confidence in using office machinery (printers, photocopiers, etc.)

✅ Fast and proficient typist

✅ Strong verbal and written communication skills; excellent customer service skills